Your Annual Meeting materials were provided by email a week or so ago and hopefully, by now, you’ve received hard copies in your mailbox for this important event on Wednesday, March 30. The Annual Meeting takes the place of our March Board meeting and will be held in person at the clubhouse or you can join via Zoom.
Your HOA will send out their typical meeting reminder with the Zoom link, but here it is as well:
This link will take you directly to the meeting. But if you are asked for a meeting ID, it’s the set of numbers at the end of the link that begin with 828.
Some items to be aware of:
The meeting agenda you have in your packet is more abbreviated than our typical Board meeting agendas. At Annual Meetings, there are typically two main items covered: presentation/voting on the next year’s budget and election of eligible Board members.
There will be no committee updates or Q/A segment that we usually do at the end of each meeting. Both items will resume at our April 27 Board meeting. If you have questions or issues that can’t wait until then, you can always contact Your HOA at email@example.com or 317-682-0571 or a board member (our emails are at the end of this message).
Detailed information on the 2022-2023 budget is in your mailing. We are very pleased to share that if the budget is passed as presented, there will be NO INCREASE in dues for next year AND we will be providing FOUR COMMUNITY IMPROVEMENTS: enhanced security with new cameras, funding for the Nature Preserve, power washing of driveways and sidewalks and new pool furniture.
There will be a 15-minute period for homeowners to ask questions about the proposed budget before a vote is taken.
Special thanks to Treasurer Al Kozimor for his countless hours of time, financial expertise and caring commitment that has resulted in a balanced budget without a dues increase and four additional services for homeowners.
The second major piece of business for the March 30 meeting is the election of Board members. Two members – Joe Arnold and Jim Spicklemire – are not up for election because their terms have not expired. Al is running for re-election to his Board seat and Susan Nelson who was appointed to fill a Board vacancy last year is up for election. There also is one vacant seat, meaning three positions will be voted upon.
There is a board nomination form in your mailing. If you want to nominate a neighbor, you can send your nomination form to Your HOA any time up through the day on March 30. Nominations also can be made from the floor that night and those names will be added to the ballot that evening.
Each person on the ballot is running for a Board seat, not an officer position. Once the election is held, the five Board members will elect officers among themselves for the coming year.
Every candidate on the ballot – whether nominated in advance or from the floor that evening — will be required to make brief (three minutes max) remarks that night explaining what he/she wants to serve on the Board. Ballot counting will be handled by a representative from Your HOA, the Board’s attorney Brian DeHem and a randomly selected homeowner participating in person at the meeting.
If you cannot attend the meeting in person or via Zoom, there is a proxy form in your mailing. While there is no deadline to submit the form, we encourage you to submit it as soon as you can so we can plan accordingly for the number who will be attending.
We hope you can join us March 30,
SCHOA Board of Directors
Joe, Jim, Al and Susan
Joe Arnold (Interim President)
Jim Spicklemire (Interim Vice President)
Al Kozimor, Treasurer
Susan Nelson (Interim Secretary), Communications Director